Analista Administrativo

About the role

The Administrative Analyst provides comprehensive support to office operations, ensuring smooth handling of processes, documentation, suppliers, assets, purchases, reimbursements, and sample management. The role works closely with Finance, Human Resources, Operations, and regional teams.

Key responsibilities

• Develop and maintain an accurate filing system for reimbursements sent to accounting.
• Monitor usage of supplies and equipment.
• Coordinate purchase, repair, and maintenance of office equipment and control fixed assets.
• Assist HR with onboarding, training, and filing employee documentation.
• Manage suppliers and contracts, identify alternatives, and improve existing relationships.
• Support employees with various requests and act as a facilitator for country‑specific operational processes.
• Inform relevant managers about all activities.
• Oversee sample management, ensuring stock accuracy and coordinating related activities.

Required profile

• Advanced student or graduate in Business Administration, Accounting, Finance, Commercial Engineering or related fields.
• 2–4 years of experience in administrative, finance‑administrative, office administration, operations or similar roles.
• Experience managing suppliers, purchases, payments/reimbursements and administrative documentation.
• Preferred experience in inventory control, fixed assets or stock management.
• Experience providing administrative support to HR and/or working with regional teams is a plus.
• Intermediate proficiency in Excel and English.
• Familiarity with ERP, payment management systems, or workflow/approval platforms.

Required skills

• Intermediate Excel
• ERP or similar payment management systems
• Workflow/approval platforms