Executive & Personal Assistant to the CEO

About the role

Join a fast‑growing technology and architecture firm as the closest seat to the CEO. You will manage both professional and personal calendars, protect the CEO’s time, and ensure seamless execution of high‑stakes events.

Key responsibilities

• Coordinate the CEO’s calendar across multiple time zones, schedule meetings, and decide which requests receive attention.
• Draft emails, messages, and invitations in English and Spanish, triage the inbox, and track follow‑ups.
• Own logistics for board meetings, client visits, press interviews, and leadership off‑sites, preparing briefing packs and presentations.
• Manage personal commitments such as family events, travel arrangements, errands, and household services with full discretion.
• Maintain a live view of priorities, chase pending items, and anticipate missing information before it’s requested.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff associate, or Executive Coordinator supporting a founder or C‑level leader.
• Ability to think two steps ahead, stay calm under rapidly changing priorities, and handle confidential information discreetly.
• Excellent written and spoken communication in advanced English and native‑level Spanish.

Required skills

• Google Workspace
• Notion
• AI tools and other productivity applications

What we offer

• Front‑row view of company operations with direct mentorship from the CEO.
• Access to conferences, courses, and learning resources.
• Flexibility and work‑life balance policies, including lunch‑and‑learns and company gatherings.