Accounting Specialist - Accounts Receivable

About the role

The Vacation Group, a full-service travel collective founded in 2025 and part of the Internova Travel Group, is looking for an accounting specialist. The role covers the accounts receivable cycle, including commission receivables, cash receipts and invoicing, and also provides accounts payable backup. It involves working with all levels of staff and interacting with customers and vendors.

Key responsibilities

• Record daily deposit information in the accounts receivable system for cash and checks received.
• Monitor and review documents, especially deposits and AR invoices, so they are entered into the accounting system on time.
• Reconcile supplier commission payments to booking tracking tools (AgentMate and Trams), research discrepancies with travel associates and answer internal and external inquiries.
• Create AR invoices weekly, including payment follow-up and collection emails to suppliers, and maintain the AR invoice spreadsheet.
• Provide accounts payable backup when needed, including processing vendor and supplier bills.
• Review and accurately process commission receivables, cash receipts (checks, credit cards and wires) and credit card transactions in AgentMate.
• Research and resolve customer issues and help with AR marketing invoice collection.
• Work with department heads to ensure revenue is accounted for correctly, and handle special projects and ad hoc support.

Required profile

• Bachelor's degree in Accounting or Finance preferred.
• Minimum two years of progressive accounting experience, including accounts receivable and accounts payable.
• Experience with AgentMate and Trams, travel back-office management, highly preferred; Netsuite experience preferred.
• Experience with commission payments and reconciliation of travel bookings preferred.
• Travel industry experience preferred.
• Self-motivated, organized and detail-oriented, able to multi-task, prioritize and meet deadlines.
• Able to work independently with minimal supervision and to communicate clearly with customers and vendors, written and verbal.

Required skills

• Proficiency in MS Office, with an emphasis on MS Excel.
• Preferred: AgentMate, Trams, Netsuite, credit card processing knowledge.

What we offer

• Medical insurance, meal tickets and transportation allowance.
• Paid time off and discounted employee travel options.
• Access to LinkedIn Learning webinars and courses.
• Possible incentive, commission, bonus or discretionary bonus depending on company goals and individual performance.