Foreign Trade Assistant (Import Operations)

About the role

We are seeking a Foreign Trade Assistant to manage end‑to‑end import operations for a leading company. The role involves coordinating with overseas suppliers, handling customs documentation, and ensuring timely delivery of goods.

Key responsibilities

• Manage the full import cycle from quotation request to purchase order issuance and receipt of goods.
• Maintain contact with international suppliers, track quotations, pro‑forma invoices and commercial documents.
• Organise and update foreign trade files, ensuring proper documentation at each stage.
• Monitor shipments and trace merchandise from origin to final warehouse.
• Prepare and control customs paperwork (DUA), invoices, shipping documents and related expenses.
• Perform tariff classification of products and determine customs positions.
• Process procedures through the VUCE portal and follow up on required permits, licenses and certificates.
• Coordinate international freight in various modalities and apply Incoterms.
• Calculate total import costs, including merchandise, freight, insurance, duties, taxes and other fees.
• Manage international payment methods such as letters of credit and documentary collections.
• Control inventory and maintain fluid communication with overseas suppliers.

Required profile

• Proven experience in foreign trade, specifically import management and customs documentation.
• Experience in shipment coordination and dealing with international suppliers.
• Background in comprehensive cost calculation for import operations.
• Formal education in Foreign Trade, International Commerce, International Business or a related field (Bachelor’s, Technical degree or equivalent).

Required skills

• Customs documentation handling (DUA, invoices, shipping documents).
• Use of the VUCE (single window) portal for trade procedures.
• Application of Incoterms in import contracts.
• Costing and budgeting of import operations.
• Management of international payment instruments (letters of credit, documentary collections).