Administrative Analyst

About the role

The Administrative Analyst will provide comprehensive support to the office’s administrative operations, ensuring smooth tracking of processes, documentation, suppliers, assets, purchases, reimbursements, and sample management. The role works closely with Finance, Human Resources, Operations, and regional teams.

Key responsibilities

• Maintain an up‑to‑date filing system for reimbursements and coordinate with accounting.
• Monitor usage of supplies and equipment.
• Coordinate purchase, repair, and maintenance of office equipment and control fixed assets.
• Assist HR with onboarding, training resources, and employee documentation.
• Manage suppliers, contracts, and seek improvements to current partnerships.
• Support employee requests and act as a liaison for country‑specific operational processes.
• Report activity updates to relevant managers.
• Oversee sample‑management process, ensuring accurate stock and coordination of related activities.

Required profile

• Advanced student or graduate in Business Administration, Accounting, Finance, Commercial Engineering or related fields.
• 2–4 years of experience in administrative, finance‑administrative, office administration or operations roles.
• Experience handling suppliers, purchases, payments/reimbursements and administrative documentation.
• Familiarity with inventory, fixed‑asset or stock control is a plus.
• Previous support to HR or work with regional teams is valued.
• Intermediate proficiency in Excel and English.
• Experience with ERP or workflow/approval platforms for payments and requests.

Required skills

• Excel (intermediate level)
• ERP or similar payment/approval workflow systems

What we offer

• Opportunity to work in a dynamic, multinational environment.
• Collaboration with cross‑functional teams across finance, HR, and operations.