Front Desk Receptionist – Administrative Support

About the role

We are seeking a friendly and organized Front Desk Receptionist to manage our reception area and provide essential administrative support, particularly for Human Resources functions. The role involves greeting visitors, handling communications, and ensuring a professional office environment.

Key responsibilities

• Greet, welcome and direct visitors as they arrive.
• Maintain tidy and presentable reception, visitor and conference rooms with necessary stationery.
• Coordinate conference‑room schedules and update calendars.
• Answer, screen and forward incoming phone calls; respond to in‑person and email inquiries.
• Receive and distribute letters and packages to appropriate departments.
• Control access and maintain security logs, issue badges and validate parking tickets.
• Assist with office‑supply orders and inventory management.
• Arrange travel and accommodation as needed.
• Perform clerical duties such as filing, photocopying, faxing and emailing.
• Document and communicate actions, irregularities and ongoing needs to support team continuity.

Required profile

• Student in labor relations, communications, psychology or related field, or 2‑3 years of similar experience in a professional office.
• Excellent attention to detail, self‑motivated and driven.
• Strong organizational and time‑management abilities with the capacity to prioritize.
• Customer‑service attitude, team player and proactive mindset.
• Ability to work under pressure and meet time‑bound projects.
• Excellent written and verbal communication skills.
• Bilingual English/Spanish preferred.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft PowerPoint.
• Proficiency with Microsoft Outlook.
• Basic operation of laptops and desktop computers.

What we offer

• Positive work environment within a well‑known company.
• Compensation aligned with the responsibilities of the role.
• Opportunity for candidates with disabilities in accordance with local legislation.