Administrative Assistant – Travel Services

About the role

We are looking for an Administrative Assistant to support an Independent Advisor within Global Travel Collection. The role combines back‑office tasks, client communication and basic travel booking to ensure smooth operations for our luxury travel services.

Key responsibilities

• Prepare invoices, handle bookkeeping and manage spreadsheets.
• Draft client correspondence, proposals and travel itineraries using software templates.
• Perform routine travel bookings such as transportation, hotels and simple airline tickets.
• Update advisor’s blog, social media sites and maintain the calendar and schedule.
• Sort incoming emails, qualify leads and follow up on unclaimed commissions.
• Assist with miscellaneous administrative projects as needed.

Required profile

• High School Diploma or GED.
• At least one year of administrative assistant experience.
• At least one year of experience in the travel industry.
• Minimum six months of Sabre GDS experience or equivalent training.
• Strong attention to detail, ability to multitask and meet deadlines.
• Excellent written and verbal English communication skills.

Required skills

• Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Working knowledge of Sabre GDS.

What we offer

• Medical insurance and transportation allowance.
• Meal tickets and paid time off.
• Discounted employee travel options.
• Access to LinkedIn Learning webinars and courses.