Secretaria de Dirección

About the role

The company is looking for a dedicated Executive Secretary to provide administrative, organizational, and logistical support to senior management. The role ensures smooth daily operations by managing the director's agenda, communications, and documentation while maintaining confidentiality and high service quality.

Key responsibilities

• Manage and coordinate the director’s calendar, scheduling meetings, appointments, and activities.
• Organize internal and external meetings, handling invitations, room bookings, and logistical arrangements.
• Screen and direct phone calls, messages, and correspondence to the appropriate parties.
• Arrange travel, including tickets, accommodation, transfers, and related reservations.
• Prepare and organize documents required for meetings and director‑related activities.
• Maintain orderly and up‑to‑date files, records, and documentation for the director’s office.
• Handle document signing processes and follow up on administrative procedures.
• Coordinate administrative and agenda requests with other departments and managers.
• Greet and assist clients, suppliers, advisors, authorities, and other visitors linked to the director.
• Draft notes, letters, communications, spreadsheets, and other administrative documents as needed.
• Process expense reports and other administrative tasks related to the director’s activities.

Required profile

• Administrative or secretarial education or a comparable qualification.
• Proven experience in administrative, secretarial, or executive assistance roles.
• Experience supporting senior management or executive-level staff is a plus.
• Strong written communication skills with good spelling and grammar.
• Ability to handle confidential information with discretion.
• Knowledge of a second language, especially English, is valued.

Required skills

• Proficiency with computer tools and the Microsoft Office suite.