Revenue Operations Assistant

About the role

Whiterock Marketing, a performance-based marketing network connecting insurance and home services buyers with high-intent inbound calls, is looking for a Revenue Operations Assistant. This is an administrative and operational role supporting the flow between Account Management, Finance, Buyers and Vendors, focusing on data accuracy, invoicing workflows, payment follow-up and process coordination. It is not an accounting role.

Key responsibilities

• Buyer billing and collections: export buyer data from tracking platforms into Google Sheets by invoicing cycle, confirm call and lead numbers with buyers, create payment links for prepayments and track prepayments, credits and credit notes.
• Follow up on overdue payments and coordinate with Account Management when invoices remain unpaid.
• Add new buyers and their Client IDs into Business Central.
• Vendor payments: export vendor data by payment terms, manage supplier invoice approvals and follow up on pending invoices.
• Coordinate with Finance to ensure vendors are paid on time and keep them informed of updates.
• Maintain Google Sheets reports on invoice tracking, payment status, aging and operational notes.
• Initially read and resend invoices through Business Central; over time, with performance and trust, may also create invoices and coordinate payments under Finance supervision.

Required profile

• Fluency in written and spoken English to work with the U.S. market.
• At least 1 year of administrative or operational experience.
• Strong attention to detail, ability to manage deadlines and handle high-volume data extraction from platforms such as Callgrid.
• Proactive, organized and reliable, comfortable with fast-paced billing cycles and monthly payment terms.

Required skills

• Advanced Google Sheets (formatting, manual data entry, color-coding, multi-cycle tracking).
• Comfortable exporting data from Ringba, Callgrid or similar ad-tech / call tracking tools.
• Nice to have: EMBAT, Business Central and exposure to invoicing, collections or vendor payment coordination.

What we offer

• Remote working model.
• A young, collaborative environment with continuous learning opportunities.
• High autonomy, fast decisions and an international team.
• Growth runway within Kimia Group and flexible compensation.