Permanent Visual Coordinator

About the role

Essence International is seeking a Permanent Visual Coordinator to manage the execution and coordination of permanent brand visuals across its Travel Retail Americas network and Uruguay Border Free Shops. The role works closely with the Digital & Retail Experience Director, sales, brand management teams and external vendors to ensure visuals are produced, shipped and installed on time and in line with brand guidelines.

Key responsibilities

• Coordinate production, shipping and installation of permanent visuals for 2,681 visual spaces in 794 doors (85% Travel Retail, 15% Uruguay).
• Track timelines, quantities, locations and project status using Monday.com.
• Process vendor invoices for visual updates through Monday.com and Sage.
• Act as the main liaison between Essence teams, brand managers and approved vendors.
• Provide quarterly reimbursable visual expense reports to Brand Managers.
• Maintain the regional visual update calendar and ensure compliance with brand guidelines.
• Update and keep accurate visual data in the Monday.com POS database, including specifications, dimensions, materials and photos.

Required profile

• Proven experience coordinating visual production, shipping and installation in a retail or travel‑retail environment.
• Strong operational and administrative abilities, including project tracking and invoice processing.
• Ability to collaborate with brand, sales and vendor teams across multiple regions.

Required skills

• Monday.com (project management)
• Sage (invoice processing)