Administrative Assistant

About the role

We’re looking for a proactive and detail‑oriented Administrative Assistant to join our Admin & Finance team and keep day‑to‑day operations running smoothly.

Key responsibilities

• Register and track company expenses and support monthly bank reconciliations.
• Support employee onboarding and offboarding processes.
• Coordinate company purchases, from initial requests to execution, and manage vendor relationships.
• Organize travel arrangements and logistics for team members.
• Oversee office maintenance, supplies, and day‑to‑day operations.
• Support the planning and coordination of internal events and team initiatives.
• Identify opportunities to streamline workflows and leverage automation tools.

Required profile

• Previous experience in administrative roles.
• Strong organizational skills, attention to detail, and follow‑through.
• Ability to manage multiple priorities and keep tasks moving forward.
• Fluent English, both written and spoken.
• Discretion and professionalism when handling confidential information.
• Proactive, curious mindset with willingness to learn and take on additional responsibilities.

Required skills

• Good command of management systems.
• Experience with AI tools such as Claude.
• Experience with AI tools such as ChatGPT.