Admin Assistant - Commercial Real Estate Brokerage

About the role

A commercial real estate brokerage in Miami, Florida, is looking for an admin assistant to act as the right-hand person to the founding broker and one or two other brokers. The role covers the administrative side of the business and day-to-day client communication; the brokers search for and negotiate properties, and many of their clients are Argentinian and Spanish-speaking. Workflows are already built and supported by tools that reduce manual work.

Key responsibilities

• Prepare client documentation using the firm's established templates.
• Search for properties matching client criteria, following the firm's search process.
• Organize and present property options to clients in the format the brokers use.
• Monitor Slack and email, and answer client and team questions from the information on file, checking with brokers when needed and following up with clients.
• Make phone calls to clients, landlords and other contacts, including people you have never spoken to before.
• Gather, organize and share information so the brokers can manage many clients at once.
• Own your part of each workflow and move tasks forward without waiting to be told.

Required profile

• Fluent spoken and written Spanish and English, with C1 or C2 level; professional written English is essential.
• Previous experience in an administrative or assistant role.
• Available full-time, Monday to Friday 9am to 5pm Eastern Time, 40 hours per week, weekends off.
• Preferred: experience in real estate, especially commercial brokerage; based in Argentina or Uruguay for a close cultural match with the largely Argentinian clientele.

Required skills

• Strong organization and attention to detail while handling many clients and tasks in a single day.
• Proactive, self-starter, independent, process-driven and steady and structured.
• Comfortable on the phone and outgoing enough to call people you do not know.
• Preferred: working knowledge of Claude or similar AI tools.

What we offer

• Full-time remote opportunity.
• Payment in USD or local currency according to the candidate's preference.