Accounting Specialist - Accounts Receivable

About the role

This Accounting Specialist position covers the full accounts receivable cycle, from recording daily deposits and commission receivables to creating AR invoices and following up on collections. It also provides accounts payable backup when needed. The role interacts with all levels of employees and requires building productive relationships.

Key responsibilities

• Record daily deposit information in the accounts receivable system for cash and checks received.
• Monitor and review documents, especially deposits and AR invoices, so they are entered into the accounting system on time.
• Review and accurately process commission receivables, then reconcile commissions to AgentMate and Trams (travel back office systems) so bookings net to zero; research discrepancies with travel associates to clear open items.
• Create AR invoices weekly, including payment follow-up and collection emails to suppliers, and maintain the AR invoice spreadsheet.
• Review and accurately process cash receipts, including checks, credit card and wire payments, and credit card client transactions in AgentMate.
• Research and resolve customer issues as required.
• Assist with AR marketing invoice collection and the weekly agent commission processing for the Centralization Desk Program.
• Review, input and process accounts payable vendor and supplier bills as backup when needed.
• Work with department heads to ensure revenue is accounted for correctly, and support other special projects and ad hoc requests.

Required profile

• Bachelor's degree in Accounting or Finance preferred.
• At least two years of progressive accounting experience, including accounts receivable and accounts payable.
• Self-motivated, organized and detail-oriented, able to multi-task, prioritize and meet deadlines.
• Able to adapt to new assignments in a fast-paced environment, solve problems and work independently with minimal supervision.
• Clear verbal and written communication with customers and vendors.
• Travel industry experience preferred.

Required skills

• Proficiency in MS Office, with an emphasis on MS Excel.
• Experience with AgentMate and Trams, travel back office management, highly preferred.
• Netsuite experience preferred.
• Knowledge of commission payments and receipts, and reconciliation of travel bookings, preferred.