Talent Acquisition Coordinator (Remote)

About the role

Zaelab is looking for a Talent Acquisition Coordinator to keep its hiring process running smoothly across multiple regions. This remote‑first position partners with recruiters, hiring managers, and candidates to schedule interviews, manage recruiting operations, and ensure a positive candidate experience.

Key responsibilities

• Own end‑to‑end interview scheduling across various time zones, coordinating calendars for candidates, recruiters, hiring managers, and interview panels.
• Serve as the primary scheduling contact for candidates, providing timely and professional communication throughout the interview process.
• Maintain interview stages and scheduling data in the ATS, monitor recruiting inboxes, and follow up on feedback and scorecards.
• Support offer coordination and other recruiting administration tasks as needed.
• Identify and implement process improvements, automation opportunities, and documentation to scale recruiting operations.

Required profile

• 1+ years of experience in recruiting coordination, talent acquisition coordination, HR coordination, executive scheduling, or similar administrative roles.
• Proven ability to schedule interviews across multiple time zones and manage competing priorities in a fast‑paced environment.
• Outstanding organizational skills with exceptional attention to detail.
• Strong written and verbal English communication (C1 level) and comfort interacting with candidates, executives, and senior leaders.
• Highly proactive, resourceful, and able to work independently.

Required skills

• Experience with Applicant Tracking Systems (Workable preferred).
• Proficiency in Google Workspace.
• Proficiency in Microsoft Outlook.
• Familiarity with Slack.
• Familiarity with Zoom.
• Familiarity with Microsoft Teams.
• Experience with scheduling platforms.

What we offer

• Unlimited Vacation / PTO.
• Fully remote and distributed team environment.
• Paid Parental Leave.
• Ongoing training and education opportunities.