Invoicing and Settlement Assistant

About the role

As part of the Global Settlements Team, you will settle counterparties' balances periodically, process sales invoices and set up payments for daily cargo movements and services. You will also support related departments in the month-end reconciliation process.

Key responsibilities

• Accounts Receivable: identify receivables to be invoiced (provisional, final, differential and recharges) and check supporting documents against system data; capture and post sales invoices and credit notes; liaise with internal departments to resolve buyer claims on invoice discrepancies.
• Accounts Payable: check incoming invoices and credit/debit notes against contracts, regulations and tax requirements; match estimates and purchase orders to invoices and post them to the right cost centre; resolve estimate-invoice discrepancies.
• Payments and tax compliance: issue payment orders according to contracts, internal instructions and company policy; ensure tax invoices meet internal procedures and the relevant tax jurisdiction.
• Debtors and creditors management: follow up outstanding balances by phone, email, reminders and monthly statements; monitor aged reports and balances; reconcile vendor and customer accounts, provide cash allocation details and handle queries on payments and the suspense account; monitor and invoice late payment interest on overdue items; report monthly KPIs to stakeholders.
• Work with Operations, Risk, Trade Finance, Treasury, Trading, Accounting, the Settlements Team and external counterparties.